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Policies and Procedures

Attendance and late work are handled differently when students are enrolled in the virtual academy. A virtual academy student is expected to know and understand the code of conduct and is held to its standards whether an at-home or on-site student.  Please consult the EOL Student Code of Conduct and the K-12 ELANCOnline Handbook below for more detailed information on attendance, late work, different online learning options, mid-term and final exam policies, as well as other important operational information.

 

Attendance

It is recommended that online learners in the ELANCOnline Virtual Academy plan to spend 70 minutes per class per day, but individual needs vary. It is important that as a family, parent(s) and learner make regular online attendance a high priority. Learners must adhere to the attendance requirements listed below. 

Elementary

In order for learners to be counted present over the course of the week, they must complete at least 70% of the total assignments due in that course during that week. 

  • This percent will be calculated by dividing the number of assignments completed during that week over the number of assignments due during that week.

    • The week is defined as Monday morning 12 a.m. to Sunday night at 11:59 p.m.

  • If a learner is marked absent for the week, the parent(s)/guardian(s) will receive a letter in the mail documenting the attendance issue.

  • Failure to attend online classes based on the standards above will subject ELANCOnline’s Virtual Academy learners to the same attendance rules and laws as learners enrolled in brick and mortar schools in Eastern Lancaster County School District (i.e. attendance letters, citations, fines, etc.).

  • Should an extenuating circumstance arise, such as illness, educational travel, or connectivity issues, learners must contact their teacher(s) as well as their assigned EOL lead teacher, and inform them of the reason(s) why there is inactivity in the courses.

 

Secondary

Secondary EOL attendance is tracked on a weekly basis. At-home learners who are enrolled in at least 3 EOL courses simultaneously (at least 2 courses for half-time CTC or co-op learners) will be subject to the following attendance tracking and regulations:

  • To be fully present for the week, learners must meet two criteria:

    • Check in with their EOL Mentor (video call, in-person, or phone call)

      • Alternatively: complete check-in assignment

  • Meet their attendance target. The attendance target is equal to 2 assignments times the number of classes enrolled (e.g., 4 classes would result in a target of 8 assignments). The week is defined as Monday morning 12 a.m. to Sunday night at 11:59 p.m.

    • Alternatively: have at least 70% for all EOL grades when attendance reports are run (typically Tuesday or Wednesday).

  • If a learner is marked absent for the week, the parent(s)/guardian(s) will receive an email and a letter in the mail documenting the attendance issue.

  • Failure to attend online classes based on the standards above will subject ELANCOnline’s Virtual Academy learners to the same attendance rules and laws as learners enrolled in brick and mortar schools in Eastern Lancaster County School District (i.e. attendance letters, citations, fines, etc.).

    • The number of daily absences accrued for a given school week will be proportional to the extent to which criteria are met. 

      • Failing to check in with mentor or complete alternate assignment=1 day

      • Meeting 75-99% of attendance target=1 day

      • Meeting 50-74% of attendance target=2 days

      • Meeting 25-49% of attendance target=3 days

      • Meeting 0-24% of attendance target=4 days

    • These five absences will be recorded as Monday, Tuesday, Wednesday, Thursday, and Friday, as applicable.

  • Should an extenuating circumstance arise, such as illness, educational travel, or connectivity issues, learners must contact their teacher(s) as well as their assigned EOL lead teacher, and inform them of the reason(s) why there is inactivity in the courses.

 

Learners will be required to participate in all state-mandated testing (PSSAs and Keystones) on site.  ELANCO reserves the right to develop a personalized attendance policy for students with special situations.

*ELANCO reserves the right to develop a personalized attendance policy for students with special situations.